Harvest Claims
Checking your admin access…
HARVEST ADMIN PILOT
My expenses
Save receipts now. Submit expenses together when you’re ready.
Claim categories
Category codes, guidance and current status. Inactive and accounting-only entries are shown for reference and cannot be selected for claims.
Category editing and import are not available in this pilot yet.
New expense
Not saved yet
Receipt
Required before submission. JPEG, PNG, WebP or PDF, up to 5 MB.
Prepare submission
Saving is not submitting. Submitted expenses will be locked while awaiting review.
CLAIM REVIEW
Assigned to me
Selected allocations
Choose the category amounts you intend to decide. The whole batch succeeds together or stays unchanged.
SUBMISSION
Review and correction history (latest 100 events)
Payments & advances
Approved, prepared and paid are separate. Bank transfers happen outside SchoolGo; record only actual confirmations here.
Submitted category amounts
Record an advance already issued
Record school money actually transferred to another claimant. This is not an expense.
Allocate an advance to an approved expense
Choose the exact category amount funded by the advance. No automatic carry-forward or duplicate offsets.
Record unused advance returned
Record a bank transfer or release its remainder
Assign an accounting posting month
The expense date stays unchanged, including for older receipts.
Secretary / audit export
Filter allocations by a chosen date type. The output preserves all distinct dates and lifetime payment balances. Evidence packs contain private originals; share them only with authorised recipients.